Mavericks Blogs

You Deserve a Better Way to Manage Your Business Documents

You Deserve a Better Way to Manage Your Business Documents

A file cabinet might seem like it’s necessary for operations, but it’s actually not as useful as it used to be in the past. This is primarily due to the implementation of new solutions such as the document management system. By taking advantage of a new digital storage system for your business’ documents, you can optimize operations and ditch that filing cabinet for good.

What is a Document Management System?
In short, a document management system is a software that allows you to scan all of your paper files that have accumulated over the years and store them in a secure digital database. Better yet, this database is accessible from anywhere, as long as the user has permissions to access it. You can think of it as one big electronic filing cabinet. Since it’s hosted in the cloud or on your in-house infrastructure, you can integrate a document management system in whatever way best suits your organization’s needs.

Why You Might Want One
Imagine an office without filing cabinets, paper files, or printing costs. Any room that is being used to hold these bulky objects and any loose paper files can be freed up for other uses. Imagine never having to dig through countless files just to find one particular document again. Any documents you might need can be found just by going to your document management system via your smartphone or desktop. This makes for much more efficient use of your available resources as a whole.

Going Paperless
It’s easier to search for a digital file than it is to dig through a physical file folder. If you go paperless, this is one of the many benefits that you receive from a digital file storage system. Since you’re going paperless, you’ll be spending less on ink, paper, and printer maintenance--all of which totals up to a considerable cost. Since you can save time on accessing, editing, and saving documents, you’ll see improvements in productivity.

Let’s imagine that your organization is hit by a crippling disaster. It wipes out all of your filing cabinets and internal infrastructure. If you keep your document management system in the cloud, all of these files will be saved from the destruction. This keeps your data backed up in a secure location where it can be restored at a later date.

Perhaps one of the most notable ways your organization benefits from paperless technology is that you reduce your carbon footprint. If you waste a lot of paper, you contribute to a lot of environmental problems such as air pollution, water pollution, and deforestation. The United States alone wastes four million tons of office paper every year, so you can do your part to keep the environment clean by going paperless.

Does your business need help implementing such a solution? Mavericks can help. To learn more, reach out to us at (440) 305-5514.



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Wednesday, August 15 2018

Captcha Image

Mobile? Grab this Article!


Tag Cloud

Tip of the Week Security Technology Best Practices Privacy Tech Term Email Data recovery Malware Cloud Computing Business Computing Internet Data Backup Internet of Things Data Network Security Innovation Cloud Outsourced IT Saving Money Communications Hardware Android Mobile Devices Smartphone BDR User Tips Backup Connectivity Artificial Intelligence Google Windows VoIp Network Small Business Data Protection Hosted Solutions Business Management Computers Content Management Two-factor Authentication Browser Comparison Managed IT services VPN Blockchain Information Money Infrastructure Router Smartphones Paperless Office Passwords Identity Theft Vulnerability Business Intelligence IT Support Microsoft Miscellaneous Password Gadgets Applications Cybercrime CES How To Social Engineering IT Services Data Management File Sharing NIST Gmail Efficiency Hosted Computing Office 365 Work/Life Balance Ransomware Collaboration Workplace Tips Encryption Cybersecurity USB Disaster Recovery Bandwidth YouTube Alert Cache Telephone System Evernote Criminal organizations need Cortana Human Resources Cryptocurrency Amazon Recycling Inventory Document Management Millennials Thought Leadership Computer Telephone Systems Apps Productivity Wire Charger Nanotechnology IT Management Software Specifications Hackers Workforce Google Apps IT Plan Addiction Safe Mode Amazon Web Services eWaste Disaster Recovery Systems Organizations today Mobile Device HIPAA Managed Service Automation Networking Big Data Data Security Cleaning Sports Wireless Charging Smart Tech Telecommuting Digital Signature Wireless Internet Accountants Microsoft Office Business Staff Communication Holiday data-driven marketplace Access Control Entertainment Electronic Medical Records Managed IT Services Managed IT Enterprise Content Management Credit Cards Business Mangement BYOD Practices Smart Office Chrome Servers Remote Work PDF Upgrade Windows 10 Employer-Employee Relationship Virtualization Virtual Assistant Online Shopping top-line performance Authentication Machine Learning Remote Monitoring MSP Law Enforcement Password Management Bring Your Own Device Fraud Mobile Device Management Word Devices HVAC Password Manager Update Windows 7 Keyboard Phishing Facebook Workers Website Save Money OneNote Legal business intelligence Regulation Social Media Twitter Company Culture Augmented Reality Thank You Managing Stress Congratulations Compliance